CIS Project Management

Guideline for CIS Project Management (Draft Version)

Updated on: Nov 7, 2008

——————Copyright of Curtin Islamic Society 2008——————–

Proposed Portfolios

1. Project Director (Committee)
2. Project Managers
3. Finance (Treasurer)
4. Documentation
5. Promotion and Registration
6. Food
7. Facilities and Logistics (Venue and Shuttle Booking, PA)
8. ICT Technical (BISCOT)
9. Public Relations (Ushers)
10. Protocol (Commandant)
11. Photographer

Flow of Work

1. Appointing Project Managers among Members
2. Review previous similar Project Reports
3. Outlining Clear Objectives
4. Drafting efficient Event Flow
5. Description of Job Scope
6. Selection of potential team players
7. Meeting #1 – Delegation of Tasks
8. Meeting #2 – Submit Portfolio Proposal with Budget
9. Proceed with tasks upon approval
10. Meeting #3 – Progress Updates
11. Meeting #4 – Progress Updates II
12. Project Execution
13. Meeting #5 – Muhasabah (Post-Mortem)
14. Finalization of Project Finance Report
15. Submit Project Report (Due: 1 week after Post-mortem)

Authority and Accountability

1. All Portfolios are accountable to Project Managers
2. Project Managers are accountable to Project Director and President
3. Upon purchasing, Treasurer’s approval must be obtained
   

Documentations

1. Project Proposal
2. Expenses List
3. Project Financial Report
4. Project Report

——————-Copyright of Curtin Islamic Society 2008——————

Prepared by,

Senior Project Director =)